Exhibitor Services
Important Deadlines
| July 24, 2009 | Additional 30% of exhibit fees due for exhibitors that reserved booth space at the Priority Booth Selection in Reno, Nevada. |
| August 1, 2009 | Deadline to Donate Prizes for the Early Registration Prize Giveaway Contest. |
| September 1, 2009 | Exhibitor badge registration opens online (booth reservation does not automatically register exhibitors for badges—exhibitors must register for badges separately). |
| September 1, 2009 | 20% cancellation fee applies to all cancellations made by September 1, 2009. Cancellation of exhibit space must be sent in writing by September 1, 2009. |
| November 27, 2009 | Full payment due for all exhibiting companies. All contracts submitted prior to November 27, 2009, require a 50% deposit; all contracts submitted after November 27, 2009, require full payment. |
| December 1, 2009 | Preliminary Deadline for "Other Fuels Order Form". Exhibitors burning appliances will also need to complete and submit Indoor and/or Outdoor Burn Request Forms for approval from the Orange County Convention Center. |
| December 11, 2009 | 50% cancellation fee applies to all cancellations made between September 2 and December 11, 2009. Cancellation of exhibit space must be sent in writing by December 11, 2009. No refunds after this date on exhibit space. |
| January 1, 2010 | Deadline to pay HPBA membership dues. If dues are not paid by this date, exhibit invoices will be adjusted to the non-member pricing structure. Find membership information on the HPBA website at www.hpba.org |
| January 15, 2010 | Deadline to update exhibitor online listing for HPBExpo Show Program & Exhibit Guide printing. |
| February 5, 2010 | Deadline for Exhibitor Hotel Reservations in the HPBA block. |
| February 12, 2010 | Deadline for Indoor Variance Request. Deadline for Outdoor Variance Request. |
| March 5, 2010 | Fax and mail registration form deadline. All forms must be submitted to be considered processed. All pre-registered attendees must pick up badges onsite at an Express Badge Pick Up counter. |
| March 9, 2010 | Onsite registration will open at 1:00pm. |
| March 13, 2010 | Online registration deadline. For your convenience, online registration will remain open through March 13. All pre-registered attendees must pick up badges onsite at an Express Badge Pick Up counter. |
Exhibitor Information
- Exhibitor Service Manual
(On the Freeman website new window, click on Forms & Brochures for the complete Service Manual, Sections 1 -8) - EXPOCAD Floor Plan
- Indoor Floor Plan - Printer Friendly (PDF)
- Outdoor Floor Plan - Printer Friendly (PDF)
- Indoor Application & Contract for Exhibit Space (PDF)
- Outdoor Application & Contract for Exhibit Space (PDF)
- 2010 Tradeshow Rules & Regulations (PDF)
- Sponsorship & Advertising Opportunities Brochure (PDF)
- Sponsorship & Advertising Opportunities Brochure - Printer Friendly (PDF)
- Banner Locations, Sizes, & Availability
- New Product Pavilion Entry Form (PDF)
- Green Pavilion Entry Form (PDF)
- Exhibitor Invites
- 2010 HPBA Manufacturer Membership Application (PDF)
Payment Information
- Mail payments to: HPBExpo 2010, Department 4014, Washington, DC 20042-4014
Please do not use Express Service such as FedEX or UPS - For wire transfer instructions, email info@hpbexpo.com or call 703.522.0086
- To inquire about credit card transactions, email info@hpbexpo.com or call 703.522.0086
Exhibitor Bulletins and Notices
- Exhibitor Bulletin #1
- Exhibitor Bulletin #2
- Exhibitor Bulletin #3
- Exhibitor Bulletin #4
- Exhibitor Bulletin #5
- Exhibitor Bulletin #6
To Update Online Exhibitor Listings
Update your contact information, company description, brands, products, add a logo and product photos on a powerful new exhibitor search tool! Log on to https://hpbexpo.bdmetrics.com/exhibitorportal/EventLogin.aspx and enter your username and password. Forgot your username and password? Send an email to amyjackson@hpba.org to request a reminder.
Want to learn more about this tool? Watch the webinar now!
Important Warning about Service Solicitations
Please be aware that solicitors may visit our website to collect exhibitor information. Many of these solicitors will lead you to believe that they are working for HPBExpo, when they actually do not have any relationship. If there is any doubt, please contact us to verify.
Important Warning About Construct Data/Fairguide.
Warning About "Expo Guide" - Expo Guide S de RL de CV Mariano Escobedo #752 - 9 Col.Nueva Anzures Mexico D.F. 11590 Mexico - NOT AFFILIATED WITH HPBExpo or HPBA. Signature on this form may result in a 3-year commitment for payment.
