POLICIES

Badges

All badges issued to member and non-member companies are to be used only by that company’s employees or family. Member and non-member companies are prohibited from providing any of their allotted badges to persons who are not employees or family.

Cameras and Photos

Cameras will be allowed on the show floor, but no picture taking – including cell phone pictures- is allowed without the express approval of a company representative in the exhibitor booth that is being photographed.

Children

In accordance with display rules and regulations and security measures, children under the age of 12 are prohibited from entering the trade show floor and Outdoor Burn Area at any time, including infants. There will be no exceptions to this rule. Children 12 and older must have a badge to enter exhibit halls.

Cancellation and Refund Policy

Refunds for registration, education courses, certification packages, and meetings and events less a $10 administrative fee will be made if the request is RECEIVED IN WRITING BY January 27, 2022. NO REFUNDS WILL BE MADE AFTER THAT DATE. HPBA and CompuSystems will not accept a cancellation/refund  request over the phone. No refunds for registration, education courses, certification packages, and meetings and events will be made for payments received on-site. See Exhibiting Trade Show Rules & Regulations for exhibit space cancellation and downsizing rules.

Solicitations Restrictions

Sales or solicitations by individuals and/or firms not renting booth space in the show are prohibited.

HPBA and HPBExpo List Solicitation Warning

As with many trade shows, bogus and no-name companies have been contacting HPBExpo exhibitors, attendees, and HPBA members, claiming to represent HPBExpo (and/or leaving out important information so that it’s ambiguous whether they represent us), offering HPBExpo attendee lists or industry contact lists. They are likely combing through our online exhibitor list and doing their own research on how to contact you, as we do not list exhibitor phone or email addresses online in our exhibitor list.

As this continues to occur more and more, we want to ensure that you are aware that these companies have NO affiliation with HPBExpo. They do not have our attendee list. If you look at the breakdown of what some of these companies are offering, it does not match our audience. The lists they are offering are either self-gathered public information or a complete scam altogether.  Please do not purchase any list from any company or individual claiming to have use of HPBExpo’s database, attendees, or contact information, as we do not sell this information. It is our goal to inform you that you will most likely be contacted, and that you should not respond to these offers. We also ask that you forward these offers to us, so that we may send cease and desist letters, in an effort to fight off these solicitations.

Code of Conduct

By registering for HPBExpo 2022, all attendees and exhibitors agree to the following Code of Conduct:

HPBExpo/HPBA is committed to creating a safe and inviting environment for all attendees, regardless of age, gender, sexual orientation, disability, ethnicity, nationality or religion. We invite all attendees to help make HPBExpo 2022 a safe and welcoming space for all attendees.

All communication during HPBExpo 2022 should be appropriate for a professional audience. We do not condone harassment of HPBExpo attendees or participants in any form. Intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct, including personal or political attacks, inappropriate use of nudity and/or sexual images, trolling or sustained disruption of sessions will not be tolerated.

HPBExpo/HPBA reserves the right, at its discretion, to remove participants from the platform, without refund, for any unacceptable behavior or violation of the Code of Conduct. If you are being harassed or notice someone else being harassed during HPBExpo 2022, please contact HPBExpo staff immediately at vandermark@hpba.org for assistance.

EXHIBITORS ONLY

Alcoholic Beverages

Exhibitors are only allowed to serve alcohol from booths in the indoor and/or outdoor exhibit areas after 12:00 noon (until each day’s show floor closing), March 3-5, 2022. All alcohol must be served by catering staff. Exhibitors serving any food and/or drinks must complete and submit a variance form to HPBA by February 4, 2022.

Character and Conduct Policy

Under no circumstance shall booth personnel photograph and/or enter the exhibit space of another exhibitor without permission from the assigned exhibitor and at no time may anyone photograph and/or enter an exhibit space which is not staffed. The use of deceptive and/or unethical methods to obtain information and/or gain an advantage over a competitor is strictly prohibited. Violators may, in the discretion of show management, be penalized with the loss of priority points, ejection from the event, or any other measures as deemed appropriate.

Conflicting Meeting

Exhibitors are to refrain from holding any type of meeting or other event which conflicts with the Exposition and Education hours. Hospitality suites are to remain closed during hours which conflict with the HPBA sponsored exhibition, education sessions, membership meeting, or any other HPBA- sponsored event. See rule #20 in the exhibiting Trade Show Rules and Regulations.

 

Have additional questions?

Registration: pratt@hpba.org

Exhibitor: amyjackson@hpba.org

General Info: info-hpbexpo@hpba.org

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